Safety Data Sheets - copies

Safety Data Sheets - copies:

I am aware that we need to keep a digital record of SDS and also paper copies of SDS (in case digital records are not accessible). With respect to paper copies of SDS - should we have one copy in a location that is accessible by everyone, or should there be multiple copies (ie one in the prep room and one in each teaching lab?

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Publication Date: 04 April 2023
Asked By: Anonymous
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Safety Data Sheets - copies

Science ASSIST has recently prepared an information sheet: Chemical registers, manifests and safety data sheets in science.1 This document contains the information you are seeking regarding accessibility of the SDS for all staff.

A printed copy of the chemical register/manifest and safety data sheets should be kept where the chemicals are used and stored (i.e., in the laboratory prep room). Information regarding the chemicals used in a particular experiment will be covered during a risk assessment carried out for each practical. As a result, there is no need for a copy of the SDS in each laboratory.

It is also advisable to have a printed copy of the SDS in a central location away from the science laboratories, in the event of a power outage or emergency. E-copies of SDS may be stored on the school intranet for the relevant staff to access if required.


1 Science ASSIST website, (2022, October), AIS: Chemical registers, manifests and safety data sheets in science’, retrieved from

Science ASSIST website, (2023, March), AIS: Risk assessments’, retrieved from

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